Todoist is already a powerhouse task manager, packed with essentials like natural language input and powerful filters—especially if you have Premium. But there's even more hidden potential. As experienced users who've tested countless productivity tools, we've uncovered 11 underutilized features to help you get the most out of Todoist.
Recurring tasks are a Todoist staple, like "Go to the gym every Monday" or with start/end dates such as "every Monday starting January 1."
Take it further: Schedule the next occurrence based on when you last completed the task. Add an exclamation point after "every," e.g., "Go through my RSS feed every! two weeks." The due date will then be two weeks from completion, not the original schedule.
Struggling with too many projects? Archive inactive ones to declutter your view. Hover over a project, click the ellipsis, and select Archive. It vanishes from active projects (note: backups exclude archived items).
Ready to start? Click Archived Projects below your list, hover, click ellipsis, and choose Unarchive.
For daily Todoist power users, shortcuts streamline everything. Press Q for a new task or U to undo. While creating tasks, try these:
Full list here.
Replicate projects effortlessly with templates. Build as usual, using relative dates like "in 7 days" for evergreen scheduling. Then, in project settings, select Export as template for a text file download.
Share with teams or Import from template anytime—no recreating from scratch.
View all recurring tasks easily: Go to Filters > Add Filter. Name it, enter recurring in the Query field, and save. Access for a full overview.
Need a task without a checkbox? Prefix with an asterisk and space, e.g., "*Note: Review later."
To complete, remove the asterisk and check it off.
Click your Karma score (top right) for charts on completed tasks, peak days, and top projects.
Enhance tasks/comments:
Connect Todoist to IFTTT or Zapier. Examples: Pocket saves become tasks, Trello cards auto-add, Gmail "Urgent" tags trigger tasks.
Each project has an iCal URL. Click ellipsis > Project Calendar Feed. Auto-add to Outlook/Apple, or paste into Google Calendar via Other calendars > Add by URL.
Daily auto-backups. Restore via Settings > Backups—download ZIP with CSV per project. Drag CSVs into new projects to recover tasks (excludes archived/completed).
These features cement Todoist as the gold standard. Share your favorite tips or wished-for additions in the comments!
