As a seasoned project manager with years of experience leading complex initiatives, I've mastered the art of organization. This skill isn't just for the office—it's a game-changer for personal life too. Here are six battle-tested strategies to help you manage tasks, track progress, and stay on top of everything.
Tasks &To-Dos 8 Best Android To-Do List Management Apps Don't try to juggle dozens of tasks in your head. These amazing Android task management apps help you to keep track of your to-do list efficiently. Read More
Whether rolling out new company software or redesigning your backyard, every project succeeds when broken into actionable tasks. Remember the old saying: eat an elephant one bite at a time. Large goals become achievable by listing steps and noting dependencies—like purchasing bushes before planting them.
For house cleaning or major landscaping, start with a task list. Check off completions to ensure nothing slips through the cracks. Popular tools include Todoist, Wunderlist, Google Tasks, Remember the Milk, and Trello. Chrome To-Do List Showdown: Wunderlist, Google Tasks, and Todoist Chrome has several extensions and apps that work directly with some of the most popular task managers. But how well do they work and how easy are they to use? Read more.
Not everyone has a photographic memory, especially for mixing work and personal errands like calling the power company. Project managers rely on reminders for deadlines and updates; apply the same to life.
Set recurring alerts for bills or appointments on your phone or calendar. Mobile apps sync across devices, send notifications, and beat sticky notes for reliability. Enhance iPhone reminders with top apps, or try fun options like MemoCool Plus. Put Reminders for iPhone to Better Use with the Right Apps and Tips Adding reminders and calendar events to your iPhone should be a painless process, and it can be if you use the right apps and tricks to save time. Read More.
Project managers excel at rallying teams. How to Handle Difficult People as an IT Project Manager A project manager needs to bring different people together to build a successful project team. There are some soft skills you can call on to keep the project and the team going. Read more. Treat your family or roommates the same way—assign tasks via chore charts, whiteboards, or apps.
Digital tools let you delegate and track progress. Lead with encouragement, not nagging—honey catches more flies than vinegar. 10 Incredibly Useful Spreadsheet Templates to Organize Your Life Is your life a hotch-potch of missed deadlines, forgotten purchases, and reneged commitments? Sounds like you need to get organized. Read more.
Leverage Lists to Remember Everything. Jot shopping needs, packing items, or errands on paper or apps. Build comprehensive lists—like adding socks to dress shoes or sides to steaks. These 3 Types of Lists Will Help You Be More Productive When it comes to being organized and productive, the to-do list is the ultimate tool. Three types of lists could give you all the power you need without overcomplicating your planning. Read More.
Flag Emails for Quick Access. Star or flag key messages amid inbox clutter. Apps like CloudMagic bring them back when needed.
Test Tools to Find Your Perfect Fit. Experiment with apps like Cozi for family projects, tasks, and lists—not every tool suits everyone.
Fellow project managers, add your tips below. Struggling with organization? Drop your questions in the comments—happy to help.
