Mastering Microsoft Excel requires keyboard shortcuts for peak efficiency. We've shared comprehensive lists of built-in shortcuts, but what if a key function lacks one? Don't worry—Excel lets you create custom shortcuts to streamline your workflow.
With years of hands-on experience optimizing spreadsheets for professionals, I'll guide you through proven methods using the Quick Access Toolbar (QAT) and macros. Let's elevate your Excel game.
Excel doesn't let you override core shortcuts like Ctrl + I for italics, unlike Word where you can customize more freely (see our guide: Set Up Custom Shortcut Keys In MS Word And Make A Cheat Sheet). There are three main types:
While defaults are fixed, ribbon access and macros unlock vast potential. Review our top picks: 35 Everyday Microsoft Excel Keyboard Shortcuts for Windows and Mac.
The Quick Access Toolbar (QAT) sits at the top of Excel, offering one-click access to your favorite commands. By default, it includes Save, Undo, and Redo—easy to remove since they have shortcuts. Customize it fully (How To Customize The Quick Access Toolbar In MS Office 2010).
Press Alt to reveal numbered shortcuts for QAT icons—instant access! (How to Modify the Windows and Office Ribbon Menu).
To edit: Click the dropdown arrow at the QAT's right, select More Commands. Left pane shows available commands; right shows current ones.
Use arrows to reorder, Remove to delete. Change the dropdown from Popular Commands to All Commands or Commands Not in the Ribbon. Add your essentials—don't hesitate, it supports many (9 Simple Tweaks to Customize Excel to Your Needs).
Group with Separator. Export settings via Import/Export for backups. Hit OK—now use Alt + number for speed (5 Tricks to Disable Hassles and Improve Office 2013).
Macros automate repetitive actions, perfect for complex formulas or routines (Need help with Excel formulas? 7 resources to check out). They're Visual Basic code under the hood (How You Can Create Your Own Simple Application With VBA).
Enable the Developer tab: File > Options > Customize Ribbon > check Developer.
Go to Developer > Record Macro. Name it (no spaces), assign Ctrl + (add Shift if needed)—avoid overriding essentials like Ctrl + Z (Windows Keyboard Shortcuts 101: The Ultimate Guide). Store in Personal Macro Workbook for cross-file use. Add a description, then OK.
Perform actions precisely—everything records. Stop via Developer > Stop Recording.
Run via Developer > Macros > select and execute, or your shortcut. Edit VBA if needed (8 Tried and True Tips for Learning How to Code).
Bonus: Add macros to QAT (select Macros in Choose Commands). Access via Alt + number.
Automate daily tasks—endless potential (7 Weird Fun Things You Can Create With Microsoft Excel).
These tools eliminate menu hunting. Tailor to your needs for maximum efficiency. Macros demystified, QAT maximized—now dominate Excel.
Explore more: 60 Essential Microsoft Office Keyboard Shortcuts for Word, Excel, and PowerPoint.
What custom shortcuts or macros have you built? Share in the comments!
