Google has modernized its long-standing Google Tasks tool with a sleek new interface. Designed for simplicity, Google Tasks helps you stay organized by letting you create and manage to-do lists effortlessly within the app.
While it may not match the depth of advanced tools like Todoist—check out these 11 Todoist Features You May Have Missed for power-user tips—Google Tasks excels in seamless integration for everyday use.
The original Google Tasks debuted in 2009 to widespread acclaim for its straightforward approach. It lets you add tasks, notes, and lists for various projects—a minimalist style that's won fans, including YouTuber MKBHD, who relies on it daily.
Originally tied to Gmail for inbox-based organization, the classic version lacked visual polish. But recent updates, aligned with Gmail's redesign, deliver a streamlined experience for daily task management.
Simplicity remains at the core of the new Google Tasks. In our fast-paced world, amid countless task apps, it stands out for its no-frills design, tight Gmail and Calendar integration. As productivity experts know, a calendar and to-do list are essentials—learn how to combine them effectively.
Access Tasks primarily via the Gmail sidebar (no standalone web app yet), or download the dedicated iOS and Android apps for full mobile functionality.
To get started, open your lists and select “Create new list”. Multiple lists are perfect for separating projects—many users maintain one for personal tasks and another for work.
Adding tasks is simple: Click “Add a task”, type your item, and hit Enter. Quickly batch-add multiple items if needed.
Enhance tasks with details, due dates, and subtasks to break down complex items. Easily drag tasks between lists, add links, or event locations in the details field. Note: Recurring tasks aren't supported yet, but Google may add this feature soon.
Switch back to list view to see all tasks, including subtasks. The Gmail web panel mirrors the iOS/Android apps closely.
Turn Emails into Tasks Seamlessly. Drag emails from Gmail directly to Tasks—the subject becomes the task title. Or use the “Add to Tasks” button. Completed tasks link back to the email thread, ideal for email-heavy workflows.
Use the menu's “Sort by” option to optimize your view:
My order displays tasks as arranged, with drag-and-drop reordering.
Date prioritizes by due dates—great for deadlines.
Settings persist, so your custom order awaits.
Clear completed tasks via “Delete all completed” in list settings.
Keyboard Shortcuts (Web Only): Access via the three-dot menu.
These shortcuts boost efficiency for Gmail power users.
Google Tasks shines for Google ecosystem fans, pairing perfectly with Keep and Calendar. But how does it compare to top apps?
It's not aiming to rival Todoist or OmniFocus—its closest competitor is Microsoft To Do. Test it on iOS/Android; alternatives like TickTick (best Android task app) or Remember The Milk (top to-do app showdown) offer more features if needed.
