Project management isn't just for professionals—it's a powerful approach to organizing your personal life. As experts who've streamlined countless workflows, we've found that success hinges on knowing what to do and when. Yet most task apps keep due dates isolated from your calendar events. Syncing them changes everything.
We'll show you proven methods using Google Calendar, the gold standard for integration and accessibility. Whether you're a Gmail user or prefer third-party apps, these steps ensure nothing falls through the cracks.
Google Calendar dominates because nearly everyone with a Gmail account already uses it—personal or work. It syncs effortlessly with iCal, Windows Calendar, and more. For instance, post-Windows 10 Anniversary Update, you can manage Google events directly from the taskbar.
Plus, it integrates seamlessly with IFTTT and Zapier, connecting to virtually any app. This makes it the ideal hub for your tasks.
Google Tasks offers tight integration with zero setup. It's straightforward—no advanced features, just reliable due dates visible right in your calendar. Perfect for everyday lists.
Access it at calendar.google.com: Click Tasks under My calendars in the left sidebar. If hidden, expand Reminders and select Switch to tasks.
Tasks appear in the sidebar, with events plotted on calendar days.
In Gmail, click the top-left dropdown (shows "Mail" in inbox view) for quick access. For a full view, visit mail.google.com/tasks/canvas.
Add due dates via the arrow next to any task, plus notes or lists. They'll instantly sync to your calendar.
Using Todoist, Remember The Milk, or top Mac apps? Most support Google Calendar sync. For Remember The Milk, add the Google Calendar gadget:
Wunderlist: Go to Preferences > Account > Calendar Feed: Connect, then paste the URL into Google Calendar.
Apps like Trello (built-in calendar), Evernote, and others offer native integration. Check your app's docs for details.
For non-native syncs, use Zapier or IFTTT. Zapier supports apps like:
Setup is intuitive—pre-built zaps often exist. Example: Auto-add Evernote reminders to Google Calendar.
IFTTT handles FollowUp.cc emails too. Multi-step Zaps enable complex automations.
For time blocking fans, Sorted lets you drag tasks into your day via gestures. No Google sync yet, but it's coming—use it as your primary calendar meantime.
Choose based on needs: Google Tasks or Wunderlist for simplicity; OmniFocus or Producteev for depth. We've tested them all—what works for you?
How do you sync tasks and calendar? Share your go-to apps in the comments!
