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10 Tips for Making Better PowerPoint Presentations with Office 2016

Most of us don't understand what Microsoft PowerPoint is all about.

Like any presentation tool, it is meant to enhance what the presenter is saying. It is not a tool to do all the work for the presenter.

If the latter had been true, TED Talks Become Better Public Speakers By Imitating These TED Talks Become Better Public Speakers By Imitating These TED Talks Imitation may be the best way to learn if the source is correct. If you want to become a good presenter, the best TED Talks can show you the best points for public speaking. Read More Death by PowerPoint bleeds the hands of a bad presenter.

A PowerPoint presentation needs to work with the creative constraints of short attention spans. Not unlike billboards designed to catch the attention of motorists. But, PowerPoint creators have the luxury of having multiple slides to make a point. And some wonderful creative tools that have been made better with improvements in Microsoft Office 2016 13+ Reasons Why You Should Upgrade to Microsoft Office 2016 13+ Reasons Why You Should Upgrade to Microsoft Office 2016 Microsoft Office 2016 is here and it's time you take a decision . The productivity question is:should I upgrade? We give you the new features and the new reasons to help you ... Read more .

So let's take a look at these new creative tools in PowerPoint 2016 and see how they can help you make better presentations. 5 Powerpoint Tips To Improve Your Presentation Skills Overnight 5 Powerpoint Tips To Improve Your Presentation Skills Overnight You step onto the podium. Your palms are sweaty, your heart is racing, and just when you're about to open your mouth and speak, your mind goes blank. Need help? Read more.

Save time with PowerPoint Designer

Who suffer from “submission block”?

With Microsoft PowerPoint 2016, you can banish both hassles. Any presentation starts with finding the right theme or template Where to Find Free PowerPoint Templates and Themes Where to Find Free PowerPoint Templates and Themes A default template can be drab and lifeless. Fortunately, with a plethora of free resources available, there's no need to settle down. We've compiled some of the best PowerPoint themes and templates. Read more . Or creating a pretty one from scratch. But you may not be a designer.

Put the first image on a new slide and PowerPoint Designer automatically offers several design ideas. The recommendation engine is powered by over 12,000 creative designs created by graphic artists.

Microsoft says:

You can also open it from Ribbon> Design> Design Ideas .

If you don't find it useful, go to File> Options> General . Uncheck the box that says Enable PowerPoint Designer .

Time-saving aid isn't just about putting a nice graphic on a slide. Designer uses the intelligence of the cloud to analyze and highlight the most attractive part of your images. Try it. It's different from our old habit of selecting a pre-made template.

General advice - Right now, PowerPoint Designer recognizes some simple slide types. As updates come in, the recommendations will get better with the different types of slides.

Learn with Tell Me

Do I still feel lost on tape?

Microsoft Office 2016 introduced the "Tell Me" Assistant to help you navigate through the many options. The Tell me what to do The box is located on the right side of the tape. Type what you want to do into this box, and PowerPoint points you to the button on the ribbon that lets you do it.

Let's say you want to cascade multiple PowerPoint windows on your desktop. Type “windows” and Tell Me it shows the Cascading windows command (originally located under the View tab).

Tell me it's a time saver and a timely confusion killer.

Search for power with Bing “Insights”

Looking for more information or creative inspiration.?

Highlight a keyword and right-click to use the Bing-powered Smart Search in PowerPoint 2016 (Insights) to fetch search results from the web. A panel opens on the right with the results from the web and Wikipedia.

You don't have to leave PowerPoint to search for simple information. Quickly deliver error-free presentations by checking the facts or vocabulary you'll use on your slides. Use it for creative inspiration or to find RGB values ​​of colors.

You can also use Smart Search from the Ribbon> Review tab.

Smart Search is also part of the new Tell Me feature. Enter keywords in the Tell me box and select Smart Search from the dropdown suggestions.

General advice - Try to avoid using it for image searches. Search for images to embed with the correct Creative Commons license What is Creative Commons, and should I use it? What is Creative Commons, and should I use it? Creative Commons is a set of licenses that automatically gives you permission to do various things, like reuse and distribute content. Let's find out more about this and how to use it. Read More

Ink your equations

Remember the math difficulties on the slides?

Working with math equations is now easier in PowerPoint with both the keyboard and the pen. From the ribbon, go to Insert> Equation> Ink Equation . For touch devices, you can use your finger or a stylus to write mathematical equations by hand. You can also use the mouse in the Write box. Office software converts it to text.

As the ink equation editor puts an end to the struggle with math expressions, it can be an effective teaching tool if you broadcast your presentation to a remote audience. Or combine it with one of the creative uses of Google Chromecast 8 Creative Uses for Google Chromecast 8 Creative Uses for Google Chromecast We have found 8 unique uses for Google Chromecast. Read on to learn how you can make even more use of your Chromecast. Read more.

General advice - Use the Tell Me box to quickly access the ink equation editor. Type Ink in the box.

Animate smoothly with morph transitions

Move paths found too difficult to apply?

Morph Transitions in PowerPoint 2016 is designed to make animation easy. In a nutshell, Morph allows you to move an object from point A to point B. To effectively move objects, you'll need to have two slides with at least one object in common. An easy way is to duplicate the slide and then move the object from the second slide to a different place. You can also copy and paste the object from one slide and add it to the next.

Then, with the second slide selected, go to Transitions> Morph .

PowerPoint estimates the difference between the two slides and applies a smooth animation between them. Play with movements and transitions. You can use Morph to move objects, change colors, reduce or zoom in on a particular view.

The Microsoft Mechanics video demonstrates Morph (and PowerPoint Designer):

Morph's direct transitions can be a powerful tool for explaining business processes or steps. Morph Transitions is an easier way to animate without the use of complicated motion paths. But unlike motion paths, the transition takes the shortest direct path.

For example, you cannot display the curved flight path of a butterfly with a morph transition. For more complicated animations, revert to using motion paths.

Note: This feature is only available if you have an Office 365 subscription.

Tell beautiful stories with six new chart types

Perplexed when you have to tell stories with data.?

Data Visualization 4 Data Visualization Tools to Captivate Data Journalism 4 Data Visualization Tools to Captivate Data Journalism Words and numbers are not enough. In the end, the visual will capture and convince your audience. Here are the tools to help you turn your data into something big. Read More Effective visualizations send a message and help us recognize shapes and patterns. Since we're wired to visualize information much faster than we can read it, using the right type of chart in PowerPoint gives us an advantage.

Six new chart types - Box and Whisker, Treemap, Sunburst, Histogram, (and within Histogram options, Pareto), and Waterfall - give the presenter more flexibility.

This Microsoft Office blog article demonstrates how to use the new Treemap and Sunburst charts to drill down into hierarchical data.

General advice - For a given set of numbers, Microsoft Office allows you to change the chart types. But ask yourself why the graphic is important to the audience. If possible, simplify the data and look beyond the charts.

More options with preset shapes

Looking for more preset shape formats??

Remember how to Merge shapes Does the feature help you draw your own custom shapes? The feature to save your own custom shapes is still missing, but PowerPoint 2016 gives us another incremental improvement with five more rows of default shape styles. Draw a shape on your slide and apply a new style preset to the shape. PowerPoint 2016 makes it easier for challenged creatives.

Access shapes and Quick Styles from the Drawing group on the Home tab. Alternatively, you can also go to the Insert Tabulate and draw a shape. This again brings up the Shape Styles under a drawing tab.

However, you can adjust any shape with the Format Shape options, the variety of Quick Shape Styles makes creating stylish presentations a bit quicker.

General advice - New presets with transparent and semi-transparent fills are useful for creating sharp overlays on top of another image.

Show them better with screen recordings

Wondering how to record high-quality screencasts?

There is an industry standard tool like Camtasia and then there are many lightweight screen recorders. Do not say it! Top 3 Free Screencasting Tools for Windows Show, Don't Tell! 3 Best Free Screencasting Tools for Windows They say a picture is worth a thousand words, so a video should be priceless, and there are times when a video is more convenient and effective than simple words. A screencast, aka... Read More The native PowerPoint screen recording utility is a one-touch process. Camtasia takes a bit of learning. Try PowerPoint's screen recording feature with a little creativity and you can avoid boring static screenshots.

Go Insert> Screen Recording .

Click the Select Area button and drag the area you want to record. Click on the Record button.

Use the Windows Button + Shift + Q shortcut to stop recording and insert the video into your current slide.

PowerPoint gives you a host of video tools to format and present your screencasts.

General advice - PowerPoint presentation slides are ideal for how-to tutorials and training courses. A single dynamic slide can be more effective and less time consuming than making multiple static slides with fancy graphics. If you missed some opportunities to use screen recording in the updated version of PowerPoint 2013, it's time to set the “record” directly now!

Present on larger HD screens

Hate black bars at the top and bottom of your slides?

This is another small but useful feature that continues from PowerPoint 2013. When you export your presentation as a video, you can create a file with a resolution as high as 1920 x 1080 and display it cleanly on an HDTV, projector, or computer monitor.

Remember, you can also design slides with the 16:9 widescreen aspect ratio used on such displays. Si muestra una diapositiva en esta relación de aspecto en una pantalla 4:3 estándar, obtendrá barras negras en la parte superior e inferior.

Consejo general - Descubre de antemano la dimensión de la pantalla de presentación. Esto podría hacer toda la diferencia..

Resolver conflictos

No puedo decidirte en dos diapositivas?

PowerPoint 2016 ha reforzado las opciones de colaboración. Cuando dos o más personas trabajan en la misma diapositiva, puede llevar a dos diapositivas con algunas diferencias conflictivas. La función de resolución de conflictos se abrirá automáticamente y mostrará las dos diapositivas una al lado de la otra. Compáralos visualmente, selecciona el mejor y restaura la armonía del equipo..

Combina viejos consejos con lo nuevo para mejores presentaciones

Presentar frente a una audiencia es un juego viejo. Las nuevas funciones de PowerPoint 2016 no le harán cambiar radicalmente la forma en que se prepara, sino que harán el proceso un poco más fácil. Las nuevas características, como los nuevos temas de Office, son superficiales y la administración del historial de versiones solo está disponible para los archivos almacenados con OneDrive para empresas o SharePoint.

¿Cuáles son sus consejos favoritos de presentación profesional? 7 Consejos para crear plantillas profesionales de PowerPoint 7 Consejos para crear plantillas profesionales de PowerPoint Nadie se beneficia de una presentación aburrida de PowerPoint. Use estos consejos para asegurarse de que sus esfuerzos siempre atraigan a su audiencia. Leer más para diseñar diapositivas o darlos? ¿Cuál de las nuevas herramientas en PowerPoint 2016 te ves usando más? Escríbanos en los comentarios.!