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15 Time-Saving Business Letter Templates for Microsoft Word

You have enough business tasks to take care of and creating cards from scratch doesn't have to be one of them. These Business Letter Templates for Microsoft Word Top 10 Table of Contents Templates for Microsoft Word Top 10 Table of Contents Templates for Microsoft Word Download these professional Microsoft Word table of contents templates and give your documents a professional look. Read More can help show you what to write and how to deliver your message professionally.

Basic Business Cards

1. Company cover letter.

A company cover letter may be the first communication your prospect, new client, or business contact receives from your organization. With this in mind, your initial impression is key to the success of that relationship.

This template from Tidy Forms gives you professional formatting and explains what needs to be included in the letter. Both can help you start that communication in the right direction.

2. Letter of intent

You can use a letter of intent or letter of interest in a variety of business situations, including negotiations, acquisitions, contracts, and purchases. This type of communication can help ensure parties are on the same page with a clear idea of ​​your organization's intent.

From Vertex42, this template allows you to easily enter contact information and also prompts you to include the necessary information for the letter.

3. Letter of apology

Whether it's to a client, your boss, or even a close friend, drafting an apology The Art of the Apology:How to Say It with an Email (and Mean It) The Art of the Apology:How to Say Sorry with an Email email I'm serious. We all make mistakes, so asking for forgiveness is an important skill to have. Apology emails are not easy. This is how you say sorry with an email, while still being genuine. Read More You may need to apologize to a customer for an order error, or to your boss for unprofessional behavior.

Tidy Forms offers a great template because it has three different apology letters in one. This will work for a client, boss, or friend, and you can, of course, edit the letter to suit your situation. This combination of templates is helpful to get your Sorry off to a good start. .

Thank You Letters

4. New client thanks

Sending a thank you note to a new client or client can go a long way toward building a stronger relationship. In addition to thanking them for their business, you can also remind them of current benefits. This card can strengthen your connection.

The Microsoft Office Templates website has a nice template to express your thanks. Just add your company contact information, insert those wonderful benefits, and add a little more if you'd like.

5. Donation Thanks

If you're in the fundraising business or just hosting a single event, then you know that sending your thanks to donors is a simple task. If you received a donation in the form of money, items, or time, a short and sincere thank you note is necessary.

Vertex42's template is short and comes with an additional donation receipt at the bottom. This is perfect for giving your donors what they need for their taxes while thanking them at the same time.

6. Interview Thanks

If you've been on the job hunt, then you know how tough the competition can be. So if you're lucky enough to get an interview, be sure to follow up with a thank you letter.

This template from the Microsoft Office Templates website has all the wording ready and you can tweak and customize it as needed. Just add contact information, change as you like, and submit for a better chance with your potential employer.

Cards related to work

7. Resignation letter.

When it's time to say goodbye to a current employer, it's almost always the right thing to do, and a formal letter of resignation is often required. How Google Docs can help you as a professional How Google Docs can help you as a professional Google Docs has a large free repository of ready-made templates that you can use for almost any professional situation. Let's take a look at five common documents needed in the workplace. Read more . The letter should include your job title and last date of service at a minimum.

Tidy Forms has a template that includes language about signing a contract with your new employer if necessary. Or, you can simply delete this paragraph and fill in the rest for a professional and official resignation.

8. Letter of (Offer) Acceptance

Once you receive a job offer, an acceptance letter is often required. This provides an official acceptance of the position and reiterates its details for a full understanding between the parties.

Vertex42 has a template that explains exactly what to include and you can put your communication in your own words.

9. Letter of (Offer) Rejection

If you have received a job offer that you do not wish to accept, you will need the rejection letter. Not only is it a formal way to decline the offer, but it allows you to remain professional for a future connection with the interviewer and the company.

Also from Vertex42, this template allows you to express in your own words why you decline the offer, but provides guidance at the same time.

10. Termination letter

If you are currently in a position where terminated employees are part of your job, having a termination letter template is a good idea. For most, this type of task is unpleasant enough that a template will make the job easier.

Another helpful job-related template from Vertex42, the completion letter walks you through the necessary items. With a specific and official termination date, reasons, advance warnings, and details about company items and compensation, this template is ideal.

11. Letter of reference

An additional template to consider if you are in a position of authority is a letter of reference. Whether we like it or not, companies lose good employees all the time. And, if someone asks you to provide a letter of reference, a template can help you say the right words How to Write the Perfect Business Email (Backed by Data) How to Write the Perfect Business Email (Backed by Data) Primary Form of Communication in business. To be successful in that environment, you need to learn how to write effective professional emails. We show you 9 simple tricks that have been proven to work. Read more.

Coming from Microsoft Office, this template has a bit more pizzazz than the other letter templates, but it's not overdone. The language is professional and to the point.

Specific for Word 2016

If you're a Microsoft Word 2016 user, you may have already delved into the many templates available.

Simply go to File and then select New to open the templates section. You can choose Business below the search box and then Letters on the right. Or just type the words Business Letters in the search results box to display.

These are just a few of the business letter templates you can find in Word.

12. Letter of acceptance of the offer

Most of the time, an official written acceptance of the offer is required. Keeping a letter template for this situation close at hand means you can speed up communication and get the ball rolling.

13. Letter of Authorization

When it is time for the work to begin, you can use a letter of authorization for the official start. This may reiterate the terms and details for the job in question. While this template offers language related to a home project, you can easily adjust it for professional situations.

14-15. Templates With Themes

If you don't need guidance, but want a consistent look for all communications, there are some templates in Word with cool themes.

The first template is well formatted with a clean look. Just a little pop of color at the top and for the greeting keeps this basic business template elegant yet understated.

The second template provides a bit more with a page border and a dedicated company details section at the top. If you want to go beyond the basics, but not overdo it, this is an attractive option.

Do you use business letter templates?

Whether you compose business letters regularly or only occasionally, having a template can save time. How to Manage Your Project with Word Templates How to Manage Your Project with Word Templates In project management, preparation is half the battle. To organize and document your project, you may need many different reports, forms, or plans. We've compiled a selection of Word templates to get you started. Read More

Is there a business letter template we miss that you'd like to see? Share your thoughts in the comments below!